A four-week AI discovery sprint built for No Taps Foundation. We map No Taps end-to-end - from a donor's first click to clean water reaching a Kenyan school - and surface every gap, every manual step, every opportunity worth fixing. You finish with a hosted Discovery Dashboard, the operational truth of how the foundation actually runs, and a confirmed scope and price for every build worth doing - the website rebuild included.
Conservative estimate of combined opportunity cost: corporate-partner conversations stalling on manual-reporting capacity, founder time bled into ops instead of fundraising, repeat-donor decay because random small donations have no project to attach to, and 25 active projects manually managed without a system. At $2-3K per guttering project and ~$5K per full school, that's between five and ten projects' worth of momentum lost every month. Phase 1 turns the guesswork into hard numbers.
All monetary figures on this proposal are estimates based on our discovery conversation. Validated numbers are produced during the Phase 1 audit.
Three core values. None of them a system can yet promise. Let's build one that can.
Verbatim from the call on 29 April.
Every figure below was either stated on the call or estimated conservatively from what you described. Phase 1 confirms each one with your real WhatsApp threads, donor records, project files, and Google Drive structure.
Law firms asking about employee giving. Two to three corporate partners actively in conversation and stalling because manual reporting and updates aren't viable at their scale. A Phase 2 in-house employee-giving program plus per-project transparency unblocks every single one of those conversations - and replaces the platform fee a charitable.com.au-style integration would bleed.
Your exact words. Every hour spent forwarding Justine's WhatsApp messages, sending DGR receipts manually, or chasing the team in Africa for a project status is an hour not spent in front of a corporate partner. Conservatively reclaim 15-20 hours a week of founder bandwidth and put it back on the asks that bring in the $20K-$60K cheques you described.
The transparency you described as your biggest current roadblock is also the biggest repeat-donor lever. Project-attributed donations + automatic update emails when "their" project gutters in or hits the borehole = repeat giving, plus the GoFundMe-style sponsor-a-project flow your current developer told you was "difficult." It's not.
Two verified accounts gone overnight. Twelve years of personal audience. The next platform shock - whether it's WhatsApp policy, a Drive lockout, or a Mailchimp deliverability hit - lands on the same single point of failure. A website you own + an email/SMS database you control + a layered-access dashboard means the next shock costs you a weekend, not a fundraising channel.
You're paying for storage on three platforms and still can't get a videographer the right two minutes of community testimonial. NAS + Claude Code auto-labelling solves the search problem at one-tenth the cost of cloud platforms like Air. Voice-prompted package retrieval ("get me the Nangweso School guttering footage from the last trip") gets editors what they need in seconds.
Before we build anything, we map No Taps Foundation end-to-end. Every workflow, every donor touchpoint, every project flow. You finish Phase 1 with the operational truth of how the foundation actually runs, and a confirmed scope and price for every build worth doing - including the website rebuild.
Phase 1 is read-only and scoped. We pull only what we need to build the deliverables - sample WhatsApp threads, sample project files, donor records, gala spreadsheets, the existing website source - inside an access-controlled environment Tommy supervises end to end. Production hosting (when there's a build to host) is scoped with you in Phase 1, never pre-decided.
Fixed fee, fixed scope, single contract. Phase 1 is $10,000 payable on commencement. Deliverables within four weeks of kickoff. IP and data remain with No Taps Foundation. No per-seat licensing. No lock-in. You can take everything we produce and walk away at any point.
Tommy flagged it on the call - Justine and the maintenance committees use WhatsApp because that's what works on the ground. Adoption is baked into every SOP we produce: WhatsApp Business API stays the front door, the structure happens behind it. We don't ship anything to your overseas team that hasn't been pressure-tested for the way they actually work.
We read your historical data - WhatsApp threads, gala records, donor lists, project files, your Drive structure - and surface the truth of how the foundation actually runs. Not what you think - what actually happens.
AI-assisted development tools compress agency timelines and cost by up to 90%. Projects that would take a traditional agency months and six figures - we deliver in weeks for a tenth of the price. Every dollar that doesn't go to overhead goes back into the next borehole.
Read-only Phase 1, access-controlled environment Tommy supervises end to end. No vendor dependency. No platform that can lock you out the way Meta did. No pricing changes once you're live. No surprises.
Quality and security checked before anything reaches a donor or your overseas team. Fast doesn't mean sloppy - Tommy signs off on every build before it goes live, and stays close to your Africa-side maintenance committees during rollout.
25 projects today. 250 tomorrow. 500 small donations from a single Afrobeats post. Everything we design assumes the celebrity moment lands - layered access for interns and corporate partners, project-attribution from the first donation, automated DGR receipts, employee-giving leaderboards. The system is built so the next celebrity post doesn't break it.
Our data modelling already understands the fundraising flows that work for charities at your stage - per-project pages, donor-to-project attribution, GoFundMe-style sponsor flows, employee-giving leaderboards, WhatsApp-to-AI update pipelines, layered access for interns and corporate partners. The ground we'd cover for a generic agency is ground we've already cleared. We're not starting from zero.
No drawn-out kick-offs. No mystery process. Here's exactly what happens between you signing this and the first build going live.
We get to work this week. Simple agreement, $10K invoice.
2-3 Google Meets with you. Two custom questionnaires - one for you, one for the Africa team - delivered through your own login portal so they can answer honestly. Tommy is on every call - mapping and researching in real time.
We deliver the visual model and SOPs across every workflow we mapped. You review. Approve or send back changes.
Your Operation Map, data flows, and SOPs - all in one hosted visual. Included in Phase 1. Shareable with your board and team.
Confirmed pricing for every build identified - including the website rebuild. You choose what to build and in what order. No pressure, no lock-in.
We build with AI-assisted development tools that compress agency timelines by 80-90%. What takes a traditional agency 3 months takes us 2 weeks. Tommy quality-checks everything before it touches a donor or your Africa team.
Drawn directly from your call. Phase 1 validates each one against your real WhatsApp threads, donor records, project files, and gala data, then returns a confirmed scope and price for the ones worth doing first - with the website rebuild as the foundation everything else plugs into.
A bespoke website rebuild with per-project pages and live fundraising progress, a GoFundMe-style donation flow that lets every donor pick the school or borehole they're funding, sponsor-the-whole-project for corporate partners, and a clean expression of sustainability, innovation, transparency as the three things you stand on. The website is the durable centre that nothing - not Meta, not anyone - can take from you.
Replaces the gala-only Mailchimp footprint with a full donor backbone you actually own. Per-project subscriber lists, segmented update emails when "their" project hits a milestone, automated DGR receipts, year-end giving summaries each donor can use at tax time. A subscriber-funnel inspired by the Benjamin Vuelet letter model - so the people who give to No Taps feel personally connected to a founder, not a faceless org.
All 25+ active projects on a single dashboard, every project tracked through stages: pre-project quote → fundraising → activation → completion → impact reporting. Your Africa team finally sees "has it been paid yet?" Layered access means the donor's son who wants to volunteer, the law-firm corporate partner who's sponsoring a school, and the internal hardware team comparing three quotes all see only what they need to see - solving the access friction you described in one stroke.
Justine and the maintenance committees keep using WhatsApp - because that's what works on the ground. The new WhatsApp Business API pulls every photo, voice note, and project update into structured records, and AI auto-drafts a LinkedIn post, a donor update email, and an impact-report entry for your VA to approve in one click. The chat-based informality stays. The structure happens behind it.
Your team in Africa has been asking for this on every call. Every project pinned to its location around Lake Victoria, Homa Bay, the Rangwe constituency - click any pin to see the school, the community, the funding bar, and the option to contribute. Wired to the project pipeline so a new project automatically appears as a new node. The single most concrete way to deliver the transparency you stand on.
The functionality the law firms keep asking for. A Westpac-team-or-similar leaderboard, employees giving to the foundation through a co-branded landing page, live PR-friendly totals - hosted on your own website so you don't pay charitable.com.au-style platform fees. Compliant with Australian giving regulations, designed alongside your KPMG audit pathway, and the missing piece that converts the two-to-three pending corporate partners.
A NAS server attached to your home network. A Claude Code job that scans XMP metadata across the 5-10TB film archive, auto-labels every file by location, person, project, and content type, and writes a markdown index any editor can search. Voice-prompt a package together: "get me the Nangweso School guttering footage from the last trip" - and the system pulls a videographer-ready folder in seconds. One-time hardware spend instead of thousands per month for a cloud labelling tool.
Not all seven get built at once. Phase 1 ranks them on your real data, you pick the one or two that move the needle on next financial year first, the rest sit in a priced backlog ready to go when you are. A Phase 2 personal AI agent stack for you (Whisper Flow + Claude Code + co-work) sits on top of the seven once the platform foundation is in place.
One month. A complete map of how No Taps actually runs. A hosted Discovery Dashboard your board, your auditor, and any corporate partner can actually see. And a confirmed scope and price for every build worth doing - including the website rebuild.
tommy@useaetherai.com · Scope and pricing for all builds confirmed at end of Phase 1.
By signing below, No Taps Foundation confirms acceptance of Phase 1 - Consultation + Discovery Dashboard as described in this proposal. Total investment: $10,000, payable on commencement. Deliverables within four weeks of kickoff. All data ingested during Phase 1 stays inside an access-controlled environment Tommy supervises end to end.
Thank you. Tommy will be in touch shortly with the services agreement, invoice, and kickoff booking.
By signing you agree to the Phase 1 scope and fee above. All other builds are optional and separately scoped.